When you apply for a scholarship, we will collect your personal information including (but not limited to):  

• Your name and contact details

• Date of birth

• Domestic or international student status

• Current student status and University of Sydney Student ID

• Educational qualifications and attainments

• High school completion date and name of school (undergraduate students only)

• UAC application information and ID (undergraduate students only)

• Year of intended commencement and if you intend to defer your admission. 

We may also collect information to verify your eligibility for a scholarship. Depending on the scholarship criteria this may include:

• Confirmation of academic merit and evidence of education qualifications and attainments

• Your CV and if applicable, personal statements to support your application, including potentially education impact statements or medical impact statements

• Evidence of financial hardship for equity-based scholarships

• Confirmation of Aboriginal and Torres Strait Islander identity for identified scholarships

• Evidence of culturally and linguistically diverse background

• Evidence of Australian visa class type and visa status

• Health information

• Information about gender and sexual identity.

You are not required by law to supply us with your personal details for the above purposes, however, if you choose not to provide the information requested, it may not be possible for the University to consider you for a scholarship. 

If you are successful in being awarded a scholarship, during the period you hold your scholarship we will collect information to monitor your ongoing eligibility for your scholarship and to manage any leave and temporary scholarship suspension processes you initiate. 

During the scholarship application process, we may receive information about you from authorised third parties if you nominate your interest in the University of Sydney with them. 

If you are an undergraduate domestic student and have registered with the University Admissions Centre (UAC) and nominate interest in University of Sydney programs, we will receive a range of personal information about you from UAC, including your name, email address, study intentions and interests, geographic location and demographic information as well as relevant supporting documentation where required, to support your application and assessment for potential scholarship opportunities.  

For certain scholarships we may also collect references or personal statements from referees you nominate. 

Your information will be used by University staff members responsible for the administration of the scholarship processes to: 

• review and assess your eligibility for the scholarship 

• correspond with you and inform you about the outcome of your scholarship application

• provide you with requested information and services

• advise you of scholarship opportunities

• if you are successful in your application, document your acceptance of the scholarship and relevant terms, process your scholarship payments, and confirm your ongoing scholarship eligibility 

• undertake analysis and surveys to help us better understand the needs and preferences of applicants and students

• perform quality assurance and planning for our scholarship processes

• prevent or detect fraud 

• comply with legislative requirements.

Personal information contained in scholarship applications will be used by the University for the purposes of assessing eligibility, administering, managing and awarding scholarships.

As part of the assessment and administration process for some donor or externally funded scholarships, the University may share and disclose limited personal information to relevant third parties, including name, degree program, and confirmation of their ongoing eligibility to receive the scholarship, where necessary and in accordance with applicable privacy legislation.

Where required for assessment or verification purposes, the University may disclose personal information to external organisations such as former employers, secondary schools, other tertiary education institutions, and tertiary admission centers (including the Universities Admissions Centre (UAC)) to verify qualifications, experience, or professional standing.

If you apply for a donor or externally funded scholarship, the University may disclose limited personal information to the donor or external funder for assessment purposes, such as your name, degree program, and information relevant to determining your eligibility for the scholarship, in accordance with applicable privacy legislation.

Depending on the scholarship requirements, it may also be necessary to disclose personal information to government agencies, including Services Australia, the Department of Education, Skills and Employment, the Department of Home Affairs, the Department of Foreign Affairs and Trade, and the Australian Taxation Office.

The University will not otherwise use or disclose your personal information without your consent unless required or authorised by law.

Your personal information is recorded in the University's student system and in its scholarship management environments. 

The University has security measures in place to safeguard personal information from misuse, and unauthorised access, use, modification or disclosure, including those in the University’s Cyber Security Policy 2019  and Acceptable Use of ICT Resources Policy 2019 . We retain your personal information in accordance with our Recordkeeping Policy 2017.

If your Scholarship application is unsuccessful, your personal information will be retained for a short period of time in line with our legal and business obligations. We dispose of personal information securely and retain personal information  safely and securely, in accordance with our Recordkeeping Policy 2017 and in accordance with the State Records Act 1998 (NSW) .   
 

You have the right to request access to and correct any personal information concerning you held by the University. For more information, please contact privacy.enquiries@sydney.edu.au. 

If you no longer want to receive updates from Scholarship Office regarding opportunities at the University of Sydney please contact, scholarships.office@sydney.edu.au. 

If you believe that the University or a member of staff has not handled your personal information in a way that you expect, you can make a complaint. Find out more about making a privacy complaint.